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Databases |
Electronic Periodicals |
E-reserves
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| E-reserves |
| To access articles your instructor has placed on e-reserves, click on their name below.
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Note: By clicking on the links above and entering the e-reserves page, you are agreeing to abide by copyright law. For more information, read the United States copyright code (PDF) or our copyright page.
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| Instructors: Fill out the required forms before submitting e-reserves. Passwords will be created for the class and given to you to distribute to students. |
| Library staff members do not know the passwords for e-reserves. |
| About E-reserves |
| Electronic reserves or e-reserves are an extension of traditional library print reserves. They are a way for students to view and print course reserve materials electronically from the library's website. E-reserves normally consist of class notes, exams and solution sets, journal articles, book chapters, diagrams or illustrations, all of which must comply with copyright law. |
| Appropriate Materials for E-reserves |
In order to ensure that we are in compliance with the U.S. Copyright Act, the CNM Libraries have developed the following guidelines:
- Personal works, such as exams, class notes, or sample essays can be submitted each semester to be placed on e-reserves.
- Works can be submitted that fall in the public domain (e.g., most U.S. government publications and books published before 1923).
- Copyrighted materials can be placed on e-reserve as long as the material falls under Fair Use guidelines. The CNM Libraries interpret Fair Use guidelines as follows: an excerpt of 1,000 words or less from a longer work of prose, or an article of 2,500 words or less, as long as they do not exceed 10% of the book or journal.
- Any copyrighted materials can only be posted for one semester; to use them more than once, or to use more than the amount allowed under Fair Use, copyright permission must be secured from the copyright holder, and the permission letter must be filed at the library.
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| Creating an E-reserves Folder for a Course |
Course pages are set up for each course wishing to place items on e-reserves. All items submitted for that course will automatically be grouped together. Here are the guidelines for setting up a course folder for e-reserves:
- Each course will be set up once the instructor has completed and submitted the E-reserves Course Set-up Form (PDF).
- A course page will be created with the given information.
- Allow for two weeks from the submission of the course form for the creation of e-reserve course pages.
- All e-reserve items will be posted for one term, after which the instructor must set up another course page for new items.
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| Submitting Materials for a Course |
Once a course folder has been created, instructors can submit articles, tests, sample essays, etc. to that course folder. All materials must be submitted as follows:
- Every article then being placed under each course must be accompanied by a completed and signed copy of the E-reserves Article Submission Form (PDF).
- All e-reserve items must have complete citation or source information printed on the first page of the document.
- Submissions may be sent to Bridget O'Leary, either through inter-office mail (Main Campus Library, 4th floor, JS Building), electronically, or in person at the Main Library circulation desk.
- Electronic submissions should be sent as MS Word documents or PDF files via email to reference@cnm.edu, or should be submitted on a CD-ROM or flash drive to Bridget O'Leary at the Main Library.
- Print submissions must be submitted as clean, one-sided copies on 8½ x 11 paper and must be accompanied by a signed E-reserves Article Submission Form (PDF). Library staff will scan the copies, convert them to PDF files, and post them on your e-reserves page. (Note: We are not able to make photocopies for you.)
- Article submissions will take up to one week to appear on your course e-reserves page.
- All e-reserve items will be password protected so as to be accessible only to students within the class. The e-reserves coordinators will provide the class instructor with the password. (Note: It is the instructor's responsibility to distribute the password to students.)
- All e-reserves will be removed at the end of each term.
- Copyrighted materials cannot be used for more than one term unless proper copyright permissions have been obtained from the copyright holder.
- Electronic files of personal e-reserve materials are kept for one year, in the event an instructor wishes to re-use them.
- The library reserves the right to deny any e-reserves request that we judge to be in violation of copyright.
- Materials for a created course can be submitted at any point in the semester.
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| Accessing E-reserves |
Materials placed on e-reserve are accessible to students enrolled in the course.
- Access e-reserve materials by clicking on an instructor's name above.
- All e-reserves are loaded as PDF files and require Adobe Acrobat Reader to open them.
- E-reserve articles are password protected; students must get the password from their instructor to access these materials.
- Materials will only be available for the duration of the course and will be removed at the end of each term.
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| Obtaining Copyright Permissions |
Instructors wanting to place more than a small amount of a copyrighted work on e-reserves, or wanting to leave copyrighted materials on e-reserves for more than one semester, must obtain copyright permissions from the holder.
- Permission may be obtained for the life of the course by writing to the copyright holder or publisher. To allow time for processing, make the request well in advance of the time the materials are needed.
- A sample letter (PDF) requesting permission can found on our e-reserves forms page.
- The Copyright Clearance Center (www.copyright.com) also assists in acquiring permissions, but they will charge a fee.
- Contact Bridget O'Leary at 224-3276 with any further questions you have about e-reserves.
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