IS-1800 Budget Amendments

Introduction

Budget amendments are adjustments to existing budgets, which can be either temporary (impact only the current fiscal year) or permanent. The cost center manager must initiate requests for permanent amendments via email to the Budget Office. Upon receipt, the Budget Office will review the request and provide final approval and implementation. This process does not increase the overall budget.

1. Transfer of Funds

1.1   Discretionary Funds

1.1.1 Departments may transfer their discretionary funds with initial approval from the cost center manager. Once approved, the request is routed to the Budget Office for final approval through the Workday business process.

1.1.2 Discretionary funds may include:

• Contract Services
• Supplies
• Travel
• Training
• Printing Services
• Marketing
• Equipment

1.1.3 Discretionary funds do not include:

• Compensation
• Benefits
• Licensing
• Student program fee expenses

2. Approvals

2.1 All budget amendments must adhere to following signature approval requirements.

2.1.1 Budget amendments originated by departments require cost center manager approval.

2.1.2 Transfers of student activity funds require the approval of the Director of Student Life or designee.

2.1.3 Transactions affecting restricted funds require the approval of the Director of Accounting, Contracts and Grants or designee.

2.1.4 Transactions affecting Perkins funds require the approval of the Director of Accounting, Contracts, and Grants or designee.

2.1.5 The Budget Director or designee approves all remaining budget amendments including corrections, reallocations of allocated costs, and reclassifications.